Manny Hernandez is the President of the Diabetes Hands Foundation, a nonprofit that runs two social networks for people touched by diabetes, TuDiabetes.com (in English) and EsTuDiabetes.com (in Spanish), with well over 5,000 members from all over the world. He wrote to tell us about how his team uses Basecamp.
Our main operation is in California, where our full time employees (2) work. However, the directors of our board are spread between California, Arizona (1), Florida (1) and Venezuela (1). We also have a board of advisors, most of whom are located elsewhere in California (5) as well in the Boston area (2). We also have volunteers and partners working from Texas (2), the East Coast (2), California (1), Mexico (1), Venezuela (1), Argentina (1) and Saudi Arabia (1). In total, we have up to 16 people using Basecamp at any given point.
(Pictured at left: Manny Hernandez, President of the Diabetes Hands Foundation, along with Andreina Davila, Creative Director.)
I first heard about Basecamp in late 2006, while I worked in Full Sail University. After I started using it, I couldn’t think of any other way to manage project/product communications.
Since I knew about the product prior to the start of our operation as a nonprofit foundation, I made sure that it became the way to manage projects and remote communications from the beginning. This made it easier for all those involved to stay on top of the critical information. I wanted to avoid at all costs having people in the team being left out, which I had seen happen so many times when email was the way to “manage” communications.
We recently upgraded to the Plus Plan, since we ran out of projects to manage through the Basic Plan. Our projects fall into four categories (the “companies” that we have set up): Diabetes Hands Foundation, which contains the projects that only involve the board of directors; Advisory Board, which are meant for our advisors; Freelancers and Volunteers, where we list the projects that involve the participation of volunteers or contractors; and Partners, where we manage the projects that we work on with partner organizations. This way we can easily separate communications that are only meant for one specific group.